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The Billing Administrative Assistant assists the operations department with preparing and processing Primary Care and Behavioral Health billing (Medicaid, Medicare and 3rd Party), self-pay client billing, AKAIMS data entry and will work closely with the Financial Department for special projects as directed.

Position Duties:


  • Verifies client insurance coverage.
  • Enters insurance and sliding fee scale information into the electronic health record.
  • Helps prepare and process third party payer, Medicare, Medicaid, and self-pay client billings.
  • Works directly with insurance companies, healthcare providers, and clients to get claims processed and paid.
  • Reviews and reconciles insurance remittances for unpaid and denied claims and appealing them when needed.
  • Posts payments to the financial section in the electronic health record system.
  • Answers client billing questions.
  • Helps prepare, submit and track Prior Authorization forms for billing purposes.


  • AKAIMS (State database) data entry – Enters intake and discharge data from reports generated by the EHR system.
  • Clinical Treatment Documentation Entries – Enters Dispositions, Discharge Summaries and Intake information into the EHR system from the Clinical Review Committee notes.

Other Duties as Assigned

  • Assists the Operations Support Specialist and the Financial Department with special projects as directed.

Minimum Qualifications:

  • High School Diploma or equivalent.
  • Two years of experience in providing multiple operations support functions, such as; medical/behavioral health billing, accounting or coding preferred.
  • Must have strong written and oral communication skills including good command of spelling and grammar, and must excel in attention to detail.
  • Must have strong computer skills including working with Microsoft Office Suite applications.
  • Ability to keyboard with speed and accuracy is necessary.
  • Must demonstrate positive interpersonal skills, work well under pressure, and be able to work independently.
  • Ability to pass a criminal background check in accordance with current state regulations

Salary range: $17.79 – $22.98 DOE

Please review the available open positions at the link provided Above