Facilities Director ($31.71 – $38.55 DOE)
If you thrive in a fast-paced environment with a team that is dedicated to providing our clients with the highest level of care so they can “Live their Own Best Lives”, then come join the JAMHI team.
Under the direction of the Chief Financial Officer, the Facilities Manager is responsible to protect the agencies assets and extend the life of JAMHI’s equipment while maintaining cost control and efficiency promoting a culture of safety. Routinely performs a variety of maintenance, repair, and construction tasks in a combination of all agency properties and vehicles. Ensures that agency Community Housing units are safe, clean, cost efficient and in compliance with state, federal and local regulatory requirements. Serves as JAMHI Safety Officer and Property Manager.
Safety & Compliance
- Acts as the Agency Safety Officer and chair of the Safety Committee.
- Assumes leadership role in maintaining safety standards within the department and throughout the agency via the Safety Committee.
- Ensure safety standards within the agency providing proper and thorough orientation and ongoing in-service training for staff in safety practices.
- Correct unsafe conditions and practices to the extent possible within the accountability of the position and report all other unsafe conditions to Supervisor and/or Compliance Officer.
- Remove hazards from buildings and grounds (i.e. snow, ice, construction materials, old office equipment, etc.).
- Assures compliance with CARF accreditation, OSHA, Federal and State regulations regarding facilities safety.
- Maintains all reporting documents, including activity reports, compliance logs, and maintenance records in a timely/effective manner.
- Conducts safety training, safety drills, and emergency preparedness for all agency properties ensuring compliance with regulatory and OSHA requirements.
- Responsible for creating and maintaining the emergency preparedness plan, employee safety plan, and safety flip chart.
- Responsible to report regularly to the Chief Financial Officer on the status of agency properties, including management activities, maintenance, repairs, and renovations.
- Develop and manage a compressive preventative maintenance program for the agencies facilities and equipment.
- Maintain records of repairs and replacement of equipment in conformance with agency protocols.
- Coordinate work with outside contractors and applicable in-house staff on projects/timelines.
- Interact with residents and tenants to assure that housing requests are properly addressed.
- Responsible for creating and maintaining the facilities management operating plan and agencies capital allocation plans and functions within the margins established.
- Coordinates and manages an efficient, high quality work order request system and implementation of policies and procedures to support the work order system.
- Ensure work orders are assigned and completed in a timely and professional manner according to priority.
- Maintain current maintenance service contracts and enforces quality and timely service. Contracts include but are not limited to waste disposal, elevator, life safety equipment, snow removal, etc.
- Oversee inventory and controls use of supplies and equipment, and assures equipment is maintained in good working condition.
- Review and authorizes invoices by verifying receipt, coding with appropriate accounts, securing approval signatures and forwarding to accounting.
- Maintain positive appearance of facilities including custodial services, minor/routine painting, carpentry repairs, plumbing repairs, and other related maintenance activities.
- Maintains grounds, landscaping, and appurtenances, including debris removal.
- Conducts regularly scheduled property inspections.
- Provides input into and monitors the annual budget of all properties.
- Maintains all reporting documents, including activity reports, compliance log and maintenance records and other requirements in a timely and effective manner.
- Maintains inventory of approved cleaning supplies, replacement parts and tools.
- Responsible for maintenance and cleaning of agency fleet and keeping detailed records of maintenance/repairs.
- Provides updates and/or counsel to CFO in regards to new construction or major renovations. Stays involved with projects to assure work completion and smooth operation.
- Supports agency personnel with assembly of office furniture, moving of office furniture, assisting with moving of residents when necessary.
- Supervises and evaluates facilities personnel.
- Meets with individual staff to review and discuss job performance, goals, and objectives.
- Completes performance reviews and coaching in a timely, efficient, and effective manner.
- High school diploma or equivalent plus five years’ experience as a senior level facilities manager.
- Bachelor’s degree with concentration in Facilities Management and/or Engineering desired.
- Demonstrated knowledge of building and maintenance procedures, including experience in dealing with electricity, pluming, HVAC, and carpentry.
- Journeyman level in construction with ability to read and interpret blueprints.
- Proven record of project management.
- Proficient in computer skills, including Word, Excel, Outlook, Power Point, Zoom.
- Ability to communicate effectively with all levels of staff, management, residents, potential residents, and clients.
- Demonstrated knowledge of safety procedures, OSHA standards, and ability to model safety awareness and good safety habits.
- Must have, or acquire, working knowledge of accessibility regulations, including Americans with Disabilities Act.
- Ability to read, analyze, and interpret professional journals and technical procedures. Ability to write and understand reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from board of directors, management, staff, contractors, and vendors.
- Ability to work independently and in a group setting with little or no direct supervision. Ability to follow and communicate instructions given by supervisor. Ability to relate in a positive manner to management and staff. Ability to be a champion in providing a productive and safe work environment.
- Ability to utilize computer system for tracking, reporting and other documentation.
- Ability to pass a criminal background check in accordance with the current state regulation requirements.
- Must have current Alaska driver’s license and clean driving record; capable of being covered under JAMHI auto insurance policy.
- Extended periods of sitting and standing. Bending, pushing, moving and lifting objects weighing up to 75 pounds. Mobility and dexterity sufficient to handle required job-related functions and move about the facility. Ability to cope with clients who may use challenging or offensive language with potential for escalation. Work schedules typically occur during normal business hours Monday through Friday but may require additional early morning, evening or weekend hours as needed in support to special events, urgent weather conditions, or emergency situations.
Application Instructions: To be considered for a position with JAMHI, you must submit both your resume and our employment application. Be sure to complete all requested information on the application form. Do not write “See Resume” on the application. Incomplete applications will not be considered. You may submit your paperwork by email HR@jamhi.org or by drop off at our clinic located at 3406 Glacier Hwy.